2
Mar

If you're not using Quick Parts in emails yet ...

how to give the tortoise a little help ... Quick Parts!

A fantastic time-saver. Create a 'library' of standard phrases, entire emails even. Watch your productivity soar! This post explains how to use Microsoft Quick Parts. Use it to save commonly used wording in emails. It's the best way to insert commonly used phrases, paragraphs and entire emails very, very quickly without having to type them all out again from scratch.

It's a simple auto-text function. Create new Quick Parts as you work.

The email in the blog post before this one was written using Quick Parts. It's a great time-saver which you can also use in Microsoft WORD.
 
 
How to create a Quick Part
*  Open outlook.
*  New mail message.
*  Type your message in the body of the email.
*  Highlight the wording you want to save.
*  Insert.
*  Quick Parts.
*  Save Selection to Quick Parts Gallery.
*  Give it a name.
*  OK.

Test it
*  Open a new email message.
*  Put the cursor in the body of the email.
*  Insert.
*  Quick Parts.
*  Click on the message you want to send.

How to locate one quickly
If you have many 'saved' standard messages (as we do)
*  Open outlook.
*  New mail message.
*  Insert.
*  Quick Parts.
*  Right click in any of the messages.
*  Select "Organise and Delete".
*  Highlight the one you want.
*  Insert.

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